Join our dynamic team of professionals and volunteers!
The South Vancouver Community Crime Prevention Society, a registered, non- profit volunteer organization, operating as the South Vancouver Community Policing Centre, is seeking an energetic and organized individual to be responsible for office and volunteer management and for the coordination of a variety outreach events and the implementation of community policing programs, initiatives.
OFFICE & VOLUNTEER COORDINATOR
POSITION: Office & Volunteer Coordinator
STATUS: Full-time (40 hours per week)
WORK WEEK: Tuesday to Saturday 0900-1700hrs
STARTING SALARY: $19.00 per hour
REPORT TO: Executive Director
BASED AT: 5435 Victoria Drive, Vancouver BC
- Collaborate with staff and Board members to maintain the daily administrative operations of the South Vancouver Community Policing Centre (SVCPC)
- Mentor and support volunteers to learn and carry out their duties
- Coordinate Programs and Special Events
PRIMARY DUTIES AND RESPONSIBILITIES:
As the office and volunteer coordinator
- You will need to be a competent and organized individual who will be able to provide comprehensive administrative support to the Executive Director and the Neighbourhood Police officer(s).
- You should have experience within an office environment in performing administrative / clerical tasks such as typing correspondence, filing and data input
- You will deal with enquiries and information from diverse sources, process information, collate data and, overall, keep our busy office up and running on a daily basis
- You will maintain databases and assist with office coverage
- You will respond to public enquiries and record complaints and concerns
- You will assist in developing and maintaining organizational policy and procedures
- You will be responsible for the preparation of minor reports
- You will be working on your own initiative under minimal supervision, so a self-motivated, proactive approach is essential for this role.
- You should have excellent computer skills, particularly in Microsoft Word and Excel, and be able to manage and prioritize work effectively.
- You will be responsible for managing and reconciling petty cash, membership and cash donation accounts in accordance with established procedures
- You will be responsible for overseeing the general upkeep of the office space and equipment and for ordering supplies
- You will be responsible for managing and updating the SVCPC website, publishing newsletters as required therefore familiarity with Microsoft Publisher would be an asset
- You will be responsible for the recruitment, processing, mentoring and directing of volunteers
- You will also organize and supervise program delivery and you will be required to attend outreach events in a supervisory capacity
- You will need to be a strong team player who can communicate effectively at every level, with members of the public, volunteers, police officers and fellow staff members and members of the Board of Directors
- You need to have a strong community and client focus.
- You need to be able to multi task well and will need to be ready to take on new and or additional assignments if required.
- Considerable knowledge of proper telephone answering etiquette
- Considerable knowledge of office administration procedures
- Considerable experience in office and people management
- Demonstrated training and experience in customer relations & oral communication skills
- Minimum accurate typing speed of 40 words per minute
- Knowledge of office systems and equipment, including photocopiers, facsimile equipment and word processing on a windows environment
- Familiarity with website maintenance
- Successful completion of a post-secondary education (preferably in criminology or social sciences)
- Diploma in office administration, combined with a minimum of 5 years’ of related general office experience
- Must clear criminal record check
Skills and Abilities
- Demonstrated ability to deal tactfully and effectively with members of the general public, co-workers and outside agency representatives
- Ability to work independently with minimum supervision
- Ability to balance workload, multi-task and meet deadlines
- Ability to compose routine correspondence
- Ability to adapt to changes
- Ability to conduct interviews, coach, direct and supervise others
Starting Date: April 1st, 2018 or later
Please submit your cover letter along with your resume via e-mail to Adrien Balazs at: firstname.lastname@example.org or email@example.com
Deadline for submissions: 5:00PM. February 27th, 2018
Please provide a minimum of two professional references.
If you need further information please contact: Adrien Balazs at: 604.717.2940
Please refer to the VOLUNTEER OPPORTUNITY section for volunteering opportunities.